Evangelism Team Meeting
May 11, 2004

May 21, 2004 Corrections in Italics 

Attending: Yvonne Amrine (Communications Team), Carl Cleveland (facilitating), Dee Duncan, Lynda Fickling, Ken Fong (meeting minutes), Laura Kuhl (leading the meeting), Jerry McLeland,  and Jim Wolff (scribing on the board). 

Laura reminded the Team that anyone can add to the SWOTs at any time. 

The team discussed budget.  Yvonne Amrine reported that about $1,389 had been spent on newspaper ads to publicize Janet starting at St. Luke’s, and that about $766 of this would be covered by the Communications Team budget.  So ET will cover the remaining approximately $623 out of the $1,000 that the Ministry Council has pre-authorized out of our $25,000 budget. We agreed we needed to present a budget plan to the Ministry Council, and that this should be driven by our SWOT plans.   Lynda Fickling also suggested that an ET member attend the National Outreach Convention in San Diego, November 3-6.  There was discussion about whether instead we should bring a consultant to St. Luke’s.  We will take up this budget discussion again at our next meeting. 

The team began discussing our action plans to address our SWOTs.  Yvonne reminded the team that we should be sure of our strategies before we decide on tactics.  Jerry also thought that the loss of members on the SWOT list should be a high priority. 

We reviewed as a group the various SMART goals that we had each worked on and generated the following list of possible work items: 

A) Members Not Evangelizing (Ken)

1.         Church member training

- Handouts

- Discussions

2.         Recruiting ET members

3.         Sensitizing church members to needs of other church members 

B) Visitor Followup (Dee, Lynda)

4.         A team to help Lynda with visitor followup by mail/email

5.         A team to help Lynda with visitor followup by phone (not just first time visitors)

6.         A team to help Lynda with home visits to those who have visited more than 3 times, those who have not attended in a while, etc.

7.         Make more effective use of visitor registration cards

8.         Develop standard materials to hand out to visitors

9.         Develop a visitor contact process 

C) Welcoming Atmosphere (Jim, Laura)

10.       Staff a visitor center

11.       Identify those who only attend Sunday worship services and get them more involved

12.       Provide participation opportunities

13.       Provide additional publicity for St. Luke’s presence

14.       Special mingling events (e.g., South Dakota day)

15.       Hospitality Team, including for external events

16.       Signage

17.       Providing adequate visitor parking

18.       Name tag attendant and policing

19.       Update the bulletin format 

To decide how to proceed, every ET member (not just those at this meeting) is asked to rank each of these items by IMPACT and TIME/RESOURCES required:

LI-LT = Low impact, little time/resources required (might want to do these)

LI-HT = Low impact, high time/resources required (don’t want to do these now)

HI-LT = High impact, little time/resources required (definitely want to do these now)

HI-HT = High impact, high time/resources required (might want to start these now) 

So everyone should email to Jim Wolff and Laura Kuhl their ranking of each of the 19 items: e.g.,  

1.      HI-LT

2.      HI-LT

3.      LI-LT

4.      HI-LT

5.      … 

The next meeting will be Tuesday, May 18, at 7:00.  We will review everyone’s rankings and decide which projects to take on.  We will also prepare a budget plan for the Ministry Council meeting on May 24. 

Action Items:

            All        Prioritize the 19 items by category & email to Jim & Laura

Ken      Provide details on how to prioritize (see above)

            Laura   Invite Janet to our next meeting

            Ken      Put our past meeting minutes and handouts on the web site.