Evangelism Team
June 15, 2004 Meeting Minutes

Attending were Carl Cleveland (facilitating), Dee Duncan, Ken Fong (taking minutes), Lynda Fickling, Laura Kuhl (presiding), and David Necker. 

We discussed using the “Electronic Planning & Goal Form” to standardize and track our team’s SMART goals.  The three existing subteams are asked to write up their goals using this format by the next meeting.  Download copies of the form at http://stlukeshr.com/Planning%20and%20Goals%20Input%20Form%20Only.doc and instructions at http://stlukeshr.com/Ministry%20Council%20Planning%20and%20Goals%20Input%20Eform.doc

Laura will use these goal forms to create a tracking form to monitor progress on our projects.  We also started filling out the form during the meeting as we started work on our next goal (recruiting). 

Most of the meeting was spent on this new project, “recruiting new ET members and helpers.”  This discussion is captured in the action items below. 

The three subcommittees gave brief status reports; see the action items. 

Action Items 

Ken                           Generate a new goal form for “Members Evangelizing” by the next meeting

Lynda & Dee            Generate a new goal form for “Visitor Follow-Up” by the next meeting

Laura                        Generate a new goal form for “Welcoming Atmosphere” by the next meeting.

Laura                        Create job descriptions for help needed by ET, by 6/18:

                                                Phone calling team

                                                Welcoming team

                                                Signage team

                                                Parking lot team / attendants

                                                Visitor center team

                                                Name tag attendants

                                                ET member

All ET members         Ask people to volunteer for these above jobs

Staff                          Ask people to volunteer for these above jobs

Ken                           Create a referral list of names of people asked to volunteer for the jobs above, and of people to be asked.  Names are to be included as they are asked, and ET, staff, and the Ministry Council are asked to add names of people to contact.  Likely candidates will be gregarious, like to talk, are caring, and have the time.  Ken will put this list on a server so everyone has access to read and write it.  As people are asked, the list should be updated to minimize asking the same person more than once.  By 6/21.

Laura, Jim, Ken         Create a Ministry Moment (to run July 11) and an article for the August edition of the Chronicle    to solicit volunteers for the jobs above, along with an overall description of what the ET is doing.

Linda                         Write ads for the bulletin, big screen, Volunteer Monthly, and Opportunity Alerts soliciting volunteers and directing them to our signup table.  By 7/11.

(who?)                      Give Janet info to present from the pulpit on 7/25 soliciting volunteers (on 7/18, Monty Hoffman will be doing a sermon on John Wesley and making references to evangelism). {Did we decide who is going to do this?}

ET members              Staff a sign-up table for volunteers, Sundays from 7/11 through the end of August.

Laura                        Will send email asking for sign-up table volunteers

Laura                        Will create sign-up sheets, by 7/11

ET members              Give feedback to Ken on his draft documents on “Members Evangelizing” (ask Ken if you do not have a copy)

ET members              Give feedback to Lynda and Dee on their job descriptions for “Visitor Followup” (contact them if you need a copy)

Ken                           Bring “Igniting Ministry” package to church for Laura to evaluate, by 6/20

Laura                        Call Yvonne Amrine to get a more detailed understanding of what demographic information might be available from the UMC office. 

The next meeting will be June 29 from 7:00 to 8:30 PM in the Conference Room.