Evangelism Team
June 29, 2004 Minutes
Attending were Yvonne Amrine, David Ashby (taking minutes), Lynda Fickling,
Laura Kuhl (presiding), and Jerry McLeland.
We reviewed achievements since last meeting, including Ministry Council
approval of suggested branding changes and the change of the bulletin Invitation
Statement. Members of ET were encouraged to sign up to staff the ET table,
starting on July 11 and to keep adding to the recruiting list. The review of the
Electronic Planning & Goal Forms was postponed to the next meeting.
The team reviewed the job descriptions for ET volunteer positions, written by
Laura. Small changes in wording were discussed and approved. The descriptions
were approved for use on the ET table to attempt to get members of the
congregation to volunteer for the jobs. They would also be posted on the website
with the Opportunity Alert. It was reiterated that the job descriptions should
be included with the Opportunity Alert on the website.
A part of the discussion of the jobs was on the “Hospitality Team,” a team
that exists on paper but not in practice. It was suggested that the existing
Ushers, Bread Bakers, Greeters, and Coffee Team join with the new Nametag
Attendants, Parking Attendants, and Guest Services Attendants and become an
integrated Hospitality Team in the future. The new team would be provided with
mandatory hospitality training and would cross train within the larger team to
fill spots as needed. No date was set for the transition, but it will be after
the new teams have functioned on their own for a short while. Approval from the
existing teams, Rev. Janet, and the Ministry Council would need to be obtained
for this change.
Laura’s draft of the Ministry Moment for ET was discussed. Yvonne suggested
that Rev. Janet introduce the Ministry Moment. It was resolved that Yvonne and
Laura would jointly write the final draft on the Ministry Moment to be presented
in church on July 11. Yvonne will initiate with her revisions and copy Janet and
Lynda.
The Evangelism card was discussed, with the back of the card being the focus.
It was approved that the back would be divided in half, with the left side
having a short, bulleted list of key programs and the right side having
quotation excerpts from “Real Quotes” page of the proposed training packet. The
packet and proposed card revisions were approved. David was tasked with
finishing the back of the card. The final versions of the card and the training
packet will be presented for final ET approval at the next meeting. Upon Rev.
Janet’s and the Ministry Council’s approval, the plan will go forward.
Lynda reported on her meeting with her St. Andrew’s counterpart, Melanie.
Melanie has been working at St. Andrew’s for 19 years, 16 of which have been
paid. She has a follow up plan that works like a well oiled machine. St.
Andrew’s reportedly have $75,000 budgeted for outreach to the Highlands Ranch
community as they move into their new building. Lynda and Melanie discussed the
ins and outs of visitor follow up and are of the opinion that it doesn’t matter
so much what is done when for follow up, just as long as something is done
consistently and well.
A goal for Mid-September was set for the guest packets to be complete. Lynda
is coordinating with the Communications Team to develop these packets.
Yvonne suggested that the “Igniting Ministry” television spots tie in
question be taken to the Outreach Committee and the Ministry Council with a
proposal for use. The cost versus the impact of these spots was discussed.
Yvonne is of the opinion that these spots will have a low return on the
investment.
Laura will get information to Yvonne on whom to contact for demographics
research.
Jerry reported that he started to look into what it would cost to replace the
“Visitor Parking” signs with two sided “Guest Parking”/ “Please Come Again”
signs. He encountered an obstacle when looking at the prices for something
sturdy enough on which to mount the signs. He proposed that the sign poles be
mounted in concrete that is poured into the ground. Jerry will report at the
next meeting on the cost to put up 10 new signs and 15 new signs (two pricings).
The discussion of the plans for beyond the fall kick off is postponed to the
next meeting.
Assignments for the Next Meeting:
All Subcommittees: Finish completing the “Electronic Planning & Goal Forms”
for next meeting, if not already done.
Laura: Correct job descriptions according to team revisions, print them for
the sign up table, and e-mail to Lynda for website. Follow up with Yvonne on
demographics data source. Shoot Ministry Moment on July 2. Prepare ET table
display. Write Chronicle article for July deadline.
Jerry: Get estimates of the cost of 10 and 15 guest parking signs
Ken, David, and Jerry: Finalize evangelism card, per the team’s approved
changes. Present at next meeting.
Yvonne: Meet with St. Andrews counterpart. Follow up with Laura on
demographics research. Revise Ministry Moment script for Laura to shoot on July
2. Contact Janet on introducing Ministry Moment on July 11. E-mail Ministry
Moment script to Lynda to help with writing bulletin announcement, etc.
Lynda: Write bulletin announcement and integrate into Volunteer Monthly and
Opportunity Alert (including job descriptions).
The next meeting is scheduled for Tuesday, July 13, 2004, at 7 p.m. in the
Conference Room.
